Corporate minute book software, built for Canadian companies.
Your minute book is not a folder of PDFs — it is the legal record of who owns your company, who runs it, and every decision that holds up under scrutiny. Corpbook keeps that record complete, structured, and audit-ready from your first login.
Not legal advice
What a Canadian minute book actually has to contain.
"Minute book" undersells it. Your governing Act expects a connected set of statutory records — and each one has to be current, consistent, and producible on request.
Director & officer registers
Names, addresses, appointment and resignation dates, and residency status — kept current and validated against the rules of your governing statute.
Central securities register
Every issuance, transfer, and cancellation, with consideration and certificate numbers captured at the time of the transaction — not reconstructed years later.
Resolutions & meeting records
Director and shareholder resolutions, notices of meeting, and minutes — linked to the registers they change so your record stays internally consistent.
Transparency / ISC register
The register of significant individuals BC, federal, and Ontario law now require — maintained in the prescribed form, not bolted on after the fact.
Ownership history
A continuous, time-stamped record of who owned what and when — the evidence a buyer, bank, or auditor actually asks to see.
Permissioned access & audit trail
Scoped access for directors, officers, advisors, and auditors. Every view, edit, and download recorded in append-only storage.
Why a folder of PDFs eventually fails you.
Spreadsheets and shared drives are a fine place to start a company. They are not a system of record — and the gap shows up at the worst possible moment.
No audit trail
A PDF folder cannot tell you who changed a register, when, or why. When a dispute or diligence request lands, you have no defensible record of how the record was maintained.
No version control
Three slightly different cap-table spreadsheets and nobody knows which is authoritative. The minute book stops being a single source of truth the moment it forks.
No permissions
Sharing a Drive folder is all-or-nothing. You cannot give an auditor read access to the securities register without handing over everything else.
No jurisdiction validation
A template does not know that BC, the CBCA, and Ontario ask for different fields. Nothing stops an incomplete record until someone who knows the statute reviews it — usually too late.
One system of record, instead of seven half-records.
Add a director and the register updates. Issue shares and the securities register, the shareholder register, and the cap table move together. Pass a resolution and it links to the records it changes. Identify a significant individual and the transparency register picks them up. Nothing is entered twice, and nothing drifts out of sync.
Every action is validated against your governing statute and written to an append-only audit log — so the record is not just complete, it is defensible.
Built for the record-keeping a spreadsheet can't do.
Structured statutory registers, Canadian jurisdiction validation, version history, scoped access, and an audit log on every record — the things a DIY minute book and a US cap-table tool both leave out.
See how Corpbook compares to a DIY minute book →Founders Pricing — locked in.
Get started and keep a real minute book from day one. Early customers lock in Founders Pricing on paid plans for the life of their subscription.
See pricing →Minute book questions, answered.
- What is a corporate minute book?
- A minute book is the official, ongoing record of a corporation’s existence and decisions: its articles and bylaws, director and officer registers, securities register, shareholder register, resolutions, meeting minutes, and — under current Canadian law — its register of individuals with significant control. Every Canadian corporation is required to maintain one.
- Is digital minute book software legally acceptable in Canada?
- Yes. Canadian corporate statutes require that records be kept and be accessible; they do not require paper. A structured digital record that captures the required fields, preserves history, and can be produced on request satisfies the record-keeping obligation. Corpbook is a system of record, not legal advice — your lawyer remains your advisor on statutory specifics.
- Can I move an existing minute book into Corpbook?
- Yes. You can enter your current directors, officers, shareholders, and share transactions to establish the present state of the registers, and upload existing resolutions and minutes as documents. From that point forward the record is structured, versioned, and audit-tracked.
Want the background? Read why every Canadian company needs a minute book.
Keep a minute book you'd be glad to hand to an auditor.
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